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Version: 3.1

Create a specimen definition

Overview​

This flow describes how to create a new specimen definition for your facility in Care.

Pre-requisites​

  • You are a member of the facility.
  • You have the permissions listed below.

Permissions​

PermissionAccess
Can Read Specimen DefinitionLets you open the specimen definitions list of the facility.
Can Create Specimen Definition on FacilityLets you create a new specimen definition for your facility.

Steps​

1. Open the specimen definitions list​

  1. Go to your facility.
  2. Select Settings.
  3. Select Specimen Definitions.

2. Start a new definition​

Click Add Definition.

3. Fill in the basic information​

Complete the fields under Basic Information.

ComponentsWhat it captures
TitleThe name of the specimen definition. Required.
SlugA short identifier that is unique in the facility. Care makes a slug from the title, and you can edit it. Use 5 to 25 characters. Use letters, numbers, underscores, and hyphens only. Required.
StatusDraft, Active, or Retired. Care selects Active. Required.
Derived From URIThe web address of the definition that this specimen definition is based on. Enter a complete web address. Optional.
DescriptionExtra detail about the specimen definition. Required.

4. Add the specimen details​

Complete the fields under Specimen Details.

ComponentsWhat it captures
Type CollectedThe type of specimen to collect. Search for the type in the list. Required.
CollectionThe method that staff use to collect the specimen. Search for the method in the list. Optional.
Patient PreparationThe instructions for the patient before collection. Click Add for each instruction. Optional.

5. Add the type tested information​

Complete the fields under Type Tested Information. All fields in this section are optional.

ComponentsWhat it captures
Is DerivedA switch that records if the tested specimen comes from another specimen. Care sets the switch to off.
Single UseA switch that records if the laboratory uses the specimen one time only. Care sets the switch to off.
PreferencePreferred or Alternate. Care selects Preferred.
Retention timeThe time that the laboratory keeps the specimen. Enter a number and select a unit.
RequirementThe requirements for the delivery and the special handling of the specimen.

Complete the fields under Container Information to describe the container.

ComponentsWhat it captures
DescriptionExtra detail about the container.
CapThe cap type of the container. Search for the cap type in the list.
CapacityThe volume of the container. Enter a number and select a unit.
Minimum VolumeThe smallest usable volume. Select the Quantity tab to enter a number and a unit. Select the Text tab to enter a description.
PreparationThe steps to prepare the container before collection.

6. Save the definition​

Click Save. To leave the form without saving, click Cancel.

Expected Outcome​

  • Care shows the message "Specimen definition created".
  • Care opens the specimen definitions list. The list shows the definitions with the Status Active.

Concepts:

Flows: